Job Title :
Business Analyst
Position ID :
G0822-0002
Location :
Bamako
Job Type :
4-6 months (contract)
Pay Rate :
Open
Country :
Mali
Contact Recruiter :
912261400909
Job Description

Trigyn has a contractual opportunity as Business Analyst. This resource will be working at our client site in Mali.

Job Responsibilities:

The incumbent will be responsible and accountable for internal management, supply chain business analytical, administrative, logistics and other support as a member of the team and promotes a client, quality, and results-oriented approach:

1. Assist in the management for smooth, coordinated, and efficient operation.
2. Coordinate and perform all SCM-related administrative tasks, analyze, and check incoming documents and requests related to SCM projects for completeness of information and conformity with applicable client regulations and rules and applicable administrative issuances.
3. Keep abreast of all incoming and outgoing mail to ensure appropriate follow-up action on matters usually handled by his/her absence, provide support to the Officer-in-Charge.
4. Review and screen incoming correspondence and prioritize those requiring urgent attention. Review documentation for conformity with established client procedures and accuracy of statements before being submitted for approval. Establish and maintain follow-up system of communication to and from the client Offices as well as to external parties, ensuring timely and effective exchange and flow of information. Compile data and information required for decision-making.
5. Collect data from relevant databases and assist in the preparation of briefs, background information, customized SCM, and periodic progress reports and statistical data on the status of the overall SCM activities prepare, and assist in carrying out specific operational and control tasks for SCM project implementation by analyzing and monitoring situation as compared to planned activities and making recommendations for remedial action.
6. Arrange meetings both internal and external on behalf of a client, arrange and provide logistical and administrative support for meetings, including telephone/video conferences, webinars, and face-to-face meetings. Ensure all relevant documentation for meetings is available and organized, and prepare agenda and relevant documentation for discussion. Take notes and follow up on action points. Maintain the calendar, receive visitors, place and screen telephone calls and answer queries with discretion
7. Manage and maintain good working relationship and effective communication flow between the office and counterparts/clients. Monitor the Service’s leave plans to ensure continuous smooth workflow while other staff members are on leave, especially during holiday periods.
8. Review, verify and analyze work plans, progress and other reports and data for clarity, consistency and completeness and monitor the progress of SCM project activities. Follow-up on delayed documents, clarify information, and answer questions about clearance and processing requirements to support successful completion of SCM agreed activities.
9. Draft correspondence as requested. Type, reformat and prepare in final form in English, correspondence, manuscripts, reports, tables, spreadsheets, forms, graphics, etc. using standard office computer software; proofread to ensure adherence to established norms and practices, accuracy, correct spelling and punctuation, neat and orderly presentation of the text.
10. Follow-up with relevant sections/ officers with counterparts in Mission and other organizations including at national level, partner and executing agencies, and government offices to expedite implementation and meet targets.
11. Assist in the preparation of budget performance submissions, finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
12. Maintain up-to-date files of rules, regulations, administrative instructions, and other related documentation (both paper and electronic). Serve as focal point for maintaining the Service’s and SCM Section's organograms.
13. Perform any other job-related duties as required and/or as assigned by the supervisor(s).

COMPETENCIES:

Professionalism:
Ability to perform a broad range of administrative and logistics/supply chain functions. Conceptual analytical and evaluative skills to conduct independent research and analysis. Demonstrated knowledge of and exposure to a substantive field of work in the areas of administration, supply chain management, acquisition planning, warehousing, inventory management, distribution, and procurement. Shows pride in work and in achievements. Ability to identify issues, formulate opinions, make conclusions and recommendations. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

Teamwork: Good interpersonal skills; Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; Demonstrated ability to develop and maintain effective work relationships with supervisors and colleagues.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Demonstrate openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client

EDUCATION:

Completion of secondary school education with formal training in in supply chain management, business administration, logistics, procurement, and administrative or a related field from a recognized commercial school or equivalent would be an asset. Experience working with an enterprise resource planning (ERP) system, in particular SCM modules would be an advantage.

WORK EXPERIENCE:

A minimum of five (5) years of progressively responsible experience in supply chain management, administration, logistics, acquisition planning, procurement, or related area is required. Experience with an enterprise resource planning ERP (e.g. UMOJA) application is desired.

LANGUAGES:

English and French are the working languages. Fluency in English (both oral and written) is required. Knowledge of French language is desired.

For Immediate Response, Please send your Resume to Global-Recruitment@Trigyn.com

TRIGYN TECHNOLOGIES is a multinational IT services company with resources deployed in 25 countries. TRIGYN is an ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 certified company. TRIGYN has offices in United States, Canada, Germany Switzerland and India.

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