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Administrative Assistant

Job Details: Administrative Assistant

Job Description: Administrative Assistant

Position Id: J0124-0065
Job Type:6-12 months (contract)
Country: United States
Location: Albany, NY
Pay Rate: Open
Contact Recruiter:(732) 876 7633

Job Description:

Our client - a major utility firm, has an immediate need for an Administrative Assistant. The particulars of the position are as follows.

Job Functions & Responsibilities:
• Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for Canal permits with the Corporation’s permit management system.
• Reconcile and update permittee record information using ERP software (i.e., Accela).
• Assist with contacting and responding to Canal Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter.
• Track and reconcile accounts receivable of Canal real property permits.
• Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. (Canal Real Property Management is responsible for generating monthly dunning notices to send to permittees that are in arrears).
• Provide suggestions on streamlining permit invoicing process.
• Actively participate in project development and work session meetings.

• Ability to collect and analyze database exports from various sources for reporting.
• Excellent interpersonal communication skills
• Proficient in Microsoft Excel and Adobe

Desired, but not necessary:
• Experience with relational databases
• Interest in developing and maintaining Microsoft SharePoint sites and document libraries.

Education & Certifications
• A two-year or four-year degree in Business/Public Administration, Accounting, Finance, Information Technology, or other related fields.

For Immediate Response call 732-876-7633 or send your resume to


TRIGYN TECHNOLOGIES, INC. is an EQUAL OPPORTUNITY EMPLOYER and has been in business for 35 years. TRIGYN is an ISO 9001:2015, , ISO 27001:2013 (ISMS),ISO 20000:2018 and CMMI Level 5 certified company.