Job Description:
Our client - a major utility firm based out of Westchester County, NY - has an immediate need for Project Coordinator. The particulars of the position are as follows.
Project Overview:
This role is tasked to assist a smooth operation and administration of several key internal governance committee. The successful candidate will be responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials.
Job Functions & Responsibilities:
• Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.
• Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents.
• Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared.
• Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items.
• Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures.
• Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines.
• SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date.
• Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned.
• Compliance: Ensure all committee activities adhere to internal governance policies and standards.
• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.
Skills:
• Proven experience in administrative roles, preferably within governance or committee management.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Familiarity with governance frameworks and best practices is a plus.
Education & Certifications:
• Bachelor's degree in Business Administration, Management, or a related field preferred.
For an immediate response, please call 732-876-7632, or send your resume to RecruiterCSE@Trigyn.com
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TRIGYN TECHNOLOGIES, INC. is an EQUAL OPPORTUNITY EMPLOYER and has been in business for 35 years. TRIGYN is an ISO 27001:2022 and CMMI Level 5 certified company.